In the Aloha State, notaries public are limited to certifying copies of entries in the notary’s journal The Golden State allows notaries to certify copies of powers of attorney and notary’s journal entries Notaries in Texas can certify only the documents that can’t be recorded with any type of government entity Some states have additional requirements regarding the types of documents whose copies can be notarized.

Making notarized copies of school records is not allowed-School records are under the authority of the school’s registrar.

The document must not be a public record or a vital record, such as:.

A notary cannot make a copy of another copy-Most states don’t allow notarizing copies of anything except the original documents.

Here are some key aspects of notarizing copies of documents: Notaries have to vouch that the copy is factual and accurate. Only a notary public can produce a notarized copy of a document. Can a Notary Certify Copies of Every Type of Documents? What matters is the documents whose copies need certification or notarization and the public official allowed to perform such an act. While certified copies usually refer to the copies of vital records that you can get only from the county clerk or another official custodian, the terms certified and notarized copies of documents can be used interchangeably for the most part. The good news is that there is practically no difference. The tricky part is determining the difference between certified and notarized copies. When a government agency or some legal entity requests a copy of a document, they usually specify whether you need to bring the original document or a certified or notarized copy. Need help finding an online notary who can certify copies? Sign up for DoNotPay -the best online notary platform! What Is the Difference Between a Certified and Notarized Copy? In this article, you can find out if there is any distinction when it comes to certified vs. What if the difference doesn’t come from these terms but the documents in question? Learning the difference between certifying and notarizing copies of documents can help you avoid confusion and save you some time and money. Notarized-Let’s Get It Right Certified vs. If you face any difficulty with this, insist to the notary that they are simply notarizing your signature and not the contents of the document.Notarize Documents Certified vs. And ask the notary to notarize your signature.

If the notary is unwilling to write any statements on his own photocopy of the document, you can write a statement like “I declare this is a true, exact, and unaltered photocopy of my passport,” and sign below it in presence of the notary.

Subscribed and sworn (or affirmed) before me this _ Day of _, _. Signature of Affiant/Custodian of Document Copied I, Custodian of Document Copied, swear/affirm that the foregoing (or attached) is a true and complete copy of the document which it purports to represent, and the photocopied document is neither a public record nor a publicly recordable document, certified copies of which are available from an official source other than a notary public. (Change the wording accordingly, here.)Ĭertification of CopyState of _ This certificate is attached to a passport copy of.

If your notary refuses to sign on the same paper as the photocopied document, as described in option #2 above, you can have a certification of copy prepared on a separate paper.

Subscribed and sworn to before me this day of. I,, affirm that the attached is a true and complete copy of the document which it purports to represent. In this case, type the following paragraph on a blank sheet of paper, and superimpose the photocopy over the contents of that paper.

If the state where you live does not allow option #1, as described above, the notary can notarize your signature.

The notary will write or stamp “TRUE COPY” on the document and put their signature and the stamp on the photocopy.

In each case, make a photocopy of the document and take it to the notary along with the original document. Therefore, we have listed several options here. Notaries are not completely wrong in many cases, as several states do not allow notaries to notarize the photocopy of a document as a “TRUE COPY”. Many people complain that the notary refuses to notarize a copy of their passport. However, for those documents where a notarized copy is required, people routinely face difficulty.

Please note that in most cases, a notarized copy of a birth certificate, marriage certificate, etc., cannot be used, and a certified copy must be used for them. Many legal processes require a notarized copy of your passport, green card, and similar documents.

Notarized photocopy